Update on Underhill construction tenders

Update on Underhill construction tenders

Having received four completed tenders for the construction works for the Phase 1 developments at Underhill Park, MCA Trustees are now assessing the submissions.

It was hoped that this would be a relatively straightforward process, but unfortunately all of the tenders are over the project budget, which was set based on estimates completed in early 2020.

The higher tender costs were something that MCA had been led to expect by professional advisers, based on the well documented issues in the constriction supply chain due to Brexit and COVID, which have led to significant industry wide price increases over the last 18 months. And with a build period of around 12 months, tendering companies have had to take a best guess at what future prices and issues might be.

Working with our professional advisers, MCA is now evaluating the detail of the tenders submitted and exploring options for delivering the project. The team is working towards awarding a contract to start in early January 2022.

Tender invitations out for Phase 1 building works

Tender invitations out for Phase 1 building works

The Invitation to Tender (ITT) for the Phase 1 building works has now gone out.

It has been sent to five companies who had expressed an interest and had been assessed by our professional team as being capable of delivering the building works required.

The ITT covers the refurbishment of the Pavilion, the new Community Hub and Café, the four changing room block and the extra two changing room block, as shown in the picture, plus the new services these buildings will need.

Those companies sent the ITT will have six weeks until the deadline for submitting, after which MCA will be reviewing the submissions… and in the meantime keeping our fingers crossed that inflation, BREXIT and COVID have not had too big an impact on our budgets, which we prepared in early 2020.

Update – 04 November 2021

Mumbles Community Association has extended the deadline for the return of tenders for the Phase 1 building works at Underhill Park.

The decision has been made as a result of feedback from the companies who have been invited to submit a bid for the work.

A number of these companies have informed MCA that they are experiencing staff shortages and other challenges and these pressures have already led to two companies withdrawing. It has been possible to replace one of these companies, but to ensure that all the remaining companies are able to submit their best price, the decision has been made to extend the deadline for the submissions by two weeks.

Final tenders will now be submitted by 19 November.

Time will be needed to evaluate the four submissions expected, so a decision on the successful tender is likely to be made in December.

Cracker 7’s shows level of support for Go Underhill

Cracker 7’s shows level of support for Go Underhill

MCA Trustees have been thrilled by the support shown for Go Underhill, and donations made to help it happen, at the hugely successful Cracker 7’s rugby event held over the August Bank Holiday weekend.

Undoubtedly helped by the sunshine, the park was packed with people enjoying the action, both on and off the pitch. And anyone heading for the BBQ or the refreshment tent had a chance to find out more about Go Underhill, either by reading about it or talking to one of the Trustees.

Comments from the public included “It looks fantastic”; “I can’t wait for it to happen”; “it’s going to be amazing for the community”. And many of those chatting to Trustees were delighted by the news that things are finally moving ahead, with tenders for the Phase 1 building works about to go out, and with a start on site in view for later this year.

The information on display included artistic visuals of how the new and refurbished buildings will look; floor plans showing all of the facilities that will be present; details of the grant funds and large donations received to date; and ways in which the public can get behind the scheme by donating to the development, either directly or through AmazonSmile.

Despite the fantastic £1.9m already secured or committed towards Go Underhill, funding is still being sought for a number of elements, including balance funding for the new All-Weather Pitch; creation of an outdoor/educational play area for young children; refurbishing the ‘Spirit of Billy Johns’ artwork and relocating it from the woods to the new development area; and works to the car park and access.

To help with the funding gap, people at Cracker 7’s were encouraged to donate to MCA, or ‘buy’ a piece of the AWP by placing their name on a virtual pitch. Trustees’ expectations were exceeded when the donations made over the weekend amounted to over £1,250.

Chair of MCA, Simon Tse, said:

“Chatting to the public at the Crackers 7’s was a hugely enjoyable experience and a real boost for us. People were so positive about the development and what it’s going to mean, not just for those involved in the sports clubs, but for the community as a whole.

 

“It’s been challenging working on the project over the last 18 months due to the impact of COVID, and we have particularly missed the opportunity to speak to people face to face. Every one of our Trustees who was at the event came away feeling that all our hard work so far has been worth it. And to have people donating is testament to the level of support for Go Underhill and the desire to see the plans delivered in full. I would sincerely like to thank everyone who came and spoke to us and those who put their hands in their pocket to donate.”

Images from Cracker 7’s 2021, courtesy of Diane Richardson.

Go Underhill gets a step closer

Go Underhill gets a step closer

Trustees of Mumbles Community Association (MCA) are a step closer to starting work on site after Mumbles Community Council (MCC) formally signed off on its significant financial contribution to Go Underhill at its meeting on 13 July.

The up to £1.2m in grant funding was offered in May 2020, but MCC subsequently decided that it wanted to make it a condition of the grant that it should itself take the lease on Underhill Park, which is owned by Swansea Council. The tripartite lease agreement now reached involves MCC taking a lease on the terms originally negotiated with Swansea Council by MCA and agreeing to immediately grant the charity an underlease on those terms. This means that the Park will still be developed and run by MCA, the independent charity set up specifically for this purpose.

MCA Trustees have considered the expressions of interest already received from potential contractors. A shortlist of five companies has been agreed, all of which Go Underhill’s team of professional advisers have assessed as having the necessary experience to tender for the work.

Once tenders are issued, contractors will have six weeks to respond. A minimum of two weeks will then be required to evaluate the tenders before a contractor can be appointed. This could take longer, however, as there are concerns about the well-publicised increases in building materials costs due to COVID and Brexit.

Chair of MCA, Simon Tse, said:

“It’s exciting to know that we are getting close to the start of turning the long-held dreams for Underhill Park into a reality.

 

“With the delays over the last year, we do have concerns that our building estimates could fall short of the actual tender prices we get back, so we are anxious to move forward with the tenders as quickly as possible, so we can understand if there is any impact on our plans.

 

“We remain very positive, however. Over the last year, we have managed to secure significant grant funding and support from organisations like Mumbles Community Council, the National Lottery Communities Fund and Welsh Government’s Community Facilities Programme, as well as donations from individuals and local businesses. Alongside feedback from the community who will all benefit from Go Underhill, this reassures us that our plans are good, and we can’t wait to start delivering on the schemes they have supported.

 

“Hopefully, we will soon be in a position to set a firm date for the successful contractor to get on site, and to start the building work this autumn.”

£250k from Welsh Government to enhance Underhill Park development

£250k from Welsh Government to enhance Underhill Park development

A grant award of £250k from the Welsh Government Community Facilities Programme has been given to registered charity Mumbles Community Association (MCA) for Go Underhill. This significant award will enable all of the buildings proposed in Phase 1 of the Underhill Park development to go ahead, given the charity has now secured an incredible £1.6m towards the construction.

Chair of MCA, Simon Tse, said:

“We are thrilled that our grant application to the Welsh Government Community Facilities Programme has been successful.

“Our team put in the initial expression of interest to the grant programme in June 2020 and were then encouraged to submit a detailed application, which we did last November. At each stage, we have worked with sports and community groups, local schools and the wider public to ensure what we are seeking to deliver meets their needs and wants.

 

“The awarding panel clearly recognised the benefits that the development will bring and how our plans will both protect and enhance the valuable role Underhill Park plays for local people and visitors, making it an excellent resource for the whole community.”

Combining the award with the grant of £840k from Mumbles Community Council, a grant of £25k from Welsh Rugby Union, plus donations from companies and individuals, the charity can now push ahead with the building of six new changing rooms, with associated facilities, plus the refurbishment of the existing pavilion.

A new Community Hub and Café will also be built, using the majority of the £489k which was awarded to ‘Go Underhill’ by the National Lottery Community Fund last year. As well as offering refreshments and an opportunity to socialise, the Hub will be the base for a new programme of community leisure and learning activities. It will connect the new changing rooms to the refurbished pavilion, creating a single focal point for everyone visiting the Park, whether for formal sessions or on a casual basis.

Securing the grant from Welsh Government Community Fund means that MCA can tender all six of the new changing rooms, the refurbishment of the pavilion and the new Community Hub and Café in one contract, which is the most cost effective route.

Simon continued

“The new changing rooms and toilets will ensure that Underhill Park offers the standard of support facilities which users should expect, rather than park visitors having to make the best of ones built in the 1940’s, which are no longer fit for purpose.

 

“We know that the existing provision puts people off and having to leave the park to get refreshments or find a toilet stop is less than ideal, particularly for our younger and older visitors. MCA Trustees are already looking forward to the day when we can be proud of what is available in the Park for everyone to enjoy.”

With detailed designs recently completed, an application has been made to Swansea Council for some minor material amendments to the Planning approval given in November 2019. Once this application has been decided, and a new tripartite lease agreement between Mumbles Community Association, Mumbles Community Council, and Swansea City Council has been signed, tenders for the building work will be invited. It is hoped that this can be done in June, which could enable work to start on site in early Autumn 2021. The new facilities would then be opening 12 – 15 months later.

With funding for the building elements of Go Underhill now in place, Mumbles Community Association will be focusing its efforts on raising the money needed for the final element of the phase 1 plans, a new all-weather pitch (AWP).

Whilst a commitment of £325k towards the cost of the AWP has been made by Mumbles Community Council, this will only become available once MCA have found the remainder of the funding required, a sum of between £350k – £500k, depending on the size of the pitch. The charity is currently exploring potential sources of grant funding and will also be kicking off a fundraising drive amongst local people and businesses over the coming months.